Privacy Policy (Versa Services & Advisory Ltd)
Last updated: 6th February 2026
Versa Services & Advisory Ltd (“Versa”, “we”, “our”, “us”) is committed to protecting your privacy and handling your personal data responsibly.
This Privacy Policy explains how we collect, use, store, and protect personal information when you visit our website or interact with us.
1. Who we are
Our website address is: https://versaserv.net
For the purposes of UK data protection law, Versa Services & Advisory Ltd is the “data controller” of any personal data collected via this website.
If you have questions about this policy or how we handle data, you can contact us at:
info@versaserv.net
2. What personal data we collect and why
We may collect personal data in the following ways:
a) Contact and enquiry forms
If you submit a form on our website, we may collect details such as your name, email address, company name, phone number and the message you send.
We use this information to:
- respond to your enquiry
- provide requested information about our services
- arrange meetings and follow up where appropriate
b) Newsletter or mailing list (if used)
If you subscribe to updates, we will collect your email address and (optionally) your name.
We use this information to send you business updates, thought leadership content, or service announcements. You can unsubscribe at any time.
c) Booking meetings (e.g., Calendly)
If you book a meeting with us through a scheduling tool such as Calendly, your details will be processed through that provider.
This may include:
- your name
- email address
- meeting details
- any notes you choose to provide
d) Website analytics
We may use analytics tools to understand how visitors use our site (for example: pages visited, time on site, device type, and approximate location).
This helps us improve the website, services, and content.
3. Comments (WordPress feature)
If visitors leave comments on the site, we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available from Automattic. After approval of your comment, your profile picture is visible to the public in the context of your comment.
4. Media uploads
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
5. Cookies
We use cookies to help the website function correctly and to improve your browsing experience.
a) Comment cookies
If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so you do not have to fill in your details again when leaving another comment. These cookies will last for one year.
b) Login cookies (for site administrators)
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out, the login cookies will be removed.
c) Editing cookies
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you edited. It expires after 1 day.
6. Embedded content from other websites
Pages on this site may include embedded content (for example videos, images, articles, or social media feeds).
Embedded content from other websites behaves in the exact same way as if the visitor has visited that website.
These websites may collect data about you, use cookies, embed additional third party tracking, and monitor your interaction with that embedded content, including tracking your interaction if you have an account and are logged in to that website.
7. Who we share your data with
We do not sell your personal data.
We may share data with trusted third party suppliers who support our business operations, such as:
- website hosting providers
- email and marketing platforms
- analytics providers
- meeting booking platforms (e.g., Calendly)
- spam detection services
These suppliers only process data on our instructions and must handle it securely.
If you request a password reset, your IP address will be included in the reset email.
8. How long we retain your data
a) Website comments
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve follow up comments automatically instead of holding them in a moderation queue.
b) Registered users (if any)
For users that register on our website (if any), we store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
c) Enquiries and business correspondence
If you contact us, we may retain your information for as long as necessary to:
- respond and provide services
- maintain business records
- meet legal or regulatory obligations
9. What rights you have over your data
Under UK GDPR, you have rights over your personal data.
If you have an account on this site, or have left comments, you can request:
- access to the personal data we hold about you
- correction of inaccurate information
- deletion of your personal data (where applicable)
- restriction or objection to processing
- a copy of your data in a portable format
You can make a request by contacting us at:
[Insert Versa contact email address]
This does not include any data we are obliged to keep for administrative, legal, or security purposes.
10. Where your data is sent
Visitor comments may be checked through an automated spam detection service.
Some third party providers we use may process data outside the UK. Where this happens, we take appropriate steps to ensure your data is protected (for example through contractual safeguards).
11. How we protect your data
We take appropriate technical and organisational measures to protect your personal data, including:
- secure hosting
- access controls
- encryption where available
- limiting data access to authorised users only
No method of transmission over the internet is completely secure, but we work hard to protect your information.
